Privacy Policy – join.propertynest.co.uk
Effective date: 1st September 2025
Propertynest Estate Agents Ltd (“Propertynest”, “we”, “us”, or “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and protect personal data from individuals interested in joining Propertynest as independent agents via join.propertynest.co.uk (the “Site”).
1. Who we are
Propertynest Estate Agents Ltd
Company Number: 10617726
Registered Office: Parkhill, Walton Road, Wetherby, England, LS22 5DZ
Email: [email protected]
Phone: 0113 887 7211
We act as data controller for the personal information you provide on this Site, unless otherwise stated.
2. What personal data we collect
When you use the Site, we may collect the following information:
Contact information: name, email, phone number, postal address
Application information: CV, business experience, qualifications, and related documents you provide
Marketing preferences: whether you consent to receive updates, newsletters, or other communications
Usage information: information about how you interact with our Site (e.g., pages visited, forms submitted)
3. How we use your personal data
We process your personal data for the following purposes:
To respond to your enquiry or expression of interest in joining Propertynest as an independent agent
To assess your suitability for a potential business partnership
To communicate with you about the opportunity, updates, and relevant information
To comply with legal obligations, including regulatory requirements
To improve our Site, services, and recruitment processes
4. Legal basis for processing
Our legal bases for processing your personal data include:
Consent: where you have agreed to receive communications from us
Contractual necessity: to assess and progress your expression of interest in joining Propertynest
Legitimate interests: to operate and improve our recruitment processes, while ensuring your rights are protected
5. Sharing your personal data
We may share your personal data with:
Our local offices or partners: for purposes of evaluating your suitability and discussing potential opportunities
Service providers: for IT, email, or data management services
Legal or regulatory authorities: if required by law
We do not sell or rent your personal data to third parties.
6. Data retention
We will retain your personal data only as long as necessary to:
Respond to your expression of interest
Assess potential partnership opportunities
Comply with legal obligations
Once the data is no longer required, we will securely delete or anonymise it.
7. Your rights
You have the following rights under UK GDPR:
Access your personal data
Correct inaccurate or incomplete data
Request erasure of your personal data (subject to legal obligations)
Object to processing based on legitimate interests
Request restriction of processing
Data portability (in certain circumstances)
To exercise your rights, please contact us at [Insert contact email].
8. Security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or disclosure.
9. International transfers
We do not transfer your personal data outside the UK or the European Economic Area. If we ever do, we will ensure adequate safeguards are in place.
10. Cookies and analytics
We use cookies and similar technologies to:
Improve the functionality of the Site
Analyse Site usage and trends
Tailor marketing and recruitment communications
For more information, see our Cookie Policy [link if available].
11. Updates to this Privacy Policy
We may update this Privacy Policy from time to time. The effective date at the top indicates when it was last revised. Please check the Site regularly for updates.
12. Contact us
For questions, complaints, or requests regarding your personal data:
Email: [email protected]
Phone: 0113 887 7211
Address: Parkhill, Walton Road, Wetherby, England, LS22 5DZ